1) The Chief Inspector of Mines must appoint a secretary for–
a) the Council and every permanent and ad hoc committee; and
b) any subcommittee if the establishing authority so requires.
2) If a secretary is not appointed for a subcommittee, the members of that committee must keep a record of and report to the relevant establishing authority on their activities.
3) A secretary must, with regard to the Council or committee for which the secretary is appointed–
a) prepare the agenda for every meeting;
b) prepare the minutes of every meeting;
c) record every resolution of such meeting and if so requested by a member, the views of that member;
d) keep general records, records of members, minutes, documents and files of the Council or such committee; and
e) serve every member with–
i) a convening notice and the agenda of a meeting at least five clear days before the meeting or two clear days before an urgent meeting;
ii) any reports or documentation to be considered at a meeting, a reasonable period before the meeting; and
iii) the minutes of every meeting.
